HOPES-LEB CALL FOR PROPOSALS
TO SUPPORT TRAINING AND CAPACITY BUILDING PROJECTS
FUNDED BY THE EUROPEAN UNION IN LEBANON

The project HOPES-LEB (Higher and Further Education Opportunities and Perspectives for Syrians and vulnerable youth in Lebanon), funded by the European Union, through the EU Regional Trust Fund in response to the Syrian Crisis, the ‘EU Madad Fund’ and implemented by the German Academic Exchange Service (DAAD), Campus France and Nuffic, is pleased to announce the opening of the first round of the HOPES-LEB Call for Proposals to support short-term education training and capacity building projects implemented by local institutions registered in Lebanon.

Funding for Training and Capacity Building

Through the Call for Proposals, the HOPES-LEB project invites organisations registered in Lebanon to submit tailor-made project proposals that address the specific needs of vulnerable Lebanese youth and refugees from Syria and alleviate bottlenecks related to access to and completion of higher and further education and labour market integration. The focus will be on developing institutional capacity for supporting beneficiaries with the completion of their education, preventing dropout and better preparing them for the labour market (local, regional and international opportunities). 

Three needs assessments were recently conducted by HOPES-LEB to gain insight and understand the current higher and further education sector (from a student and institutional perspective) and labour market in Lebanon.The needs assessments reinforced the three priority areas of the Call for Proposals.

The type of projects envisioned can either follow a holistic approach that addresses all three priority areas or focus on one or more components of one specific priority area. Projects are expected to address one or more of the following three priority areas: 

General Information

> A total of €1,080,000 is available to support projects in Lebanon, which allows for at least 18 projects in total, divided over two rounds of calls (one in 2020 and the other one in 2021). All projects can request funds for their actions ranging from €10,000 to €60,000.


> The amount granted will be based on the budget and the cost breakdown within the application as long as this is in line with the eligible cost criteria as specified in the ‘Rules and Regulations’.


> Applicants are requested to submit their budgets in EUR and are required where possible to submit their receipts and supporting documents in EUR or USD. Applicants are also requested to clearly indicate in the Budget Justification column in the budget template which costs cannot be declared in EUR or USD and for what reason.


> All proposals will receive 40% funding at the start of the project and 40% halfway. The final payment will be 20% of the requested amount.


> All participants are required to hand in interim reports throughout the project and a final financial and narrative report after the project has ended. No second and third payments will be transferred before receiving these reports.


> The maximum duration of these funded projects should not exceed 18 months. For projects exceeding six months, partners are requested to hand in project reports on a quarterly basis. Monitoring visits will be conducted by HOPES-LEB project team. During these visits, their progress will be assessed.


> Awarded projects will receive the funds after signing of the contract, upon which projects are supposed to start as soon as possible. 


> One organisation can submit several proposals and can participate in proposals submitted by other entities as co-applicants. However, during the same round of Call for Proposals, only one application should come from the same administrative unit. It is not allowed to submit proposals with more or less similar content even if submitted from different units.

General Eligibility

The general criteria that proposals under the Funding for Training and Capacity Building have to comply with in order to be eligible:

> Proposals should come from organisations and institutions officially registered in Lebanon 

> (Co-)Applicants must be: 

  • Local ministries and governmental organisations 
  • Youth or labour organisations 
  • NGO’s (local, regional and/or global) 
  • Education and research institutions (local, regional and/or global)

> International NGO’s, regional and global research institutes and regional and global education Institutions can participate as co-applicants in a project, in which a Lebanese registered entity takes the lead.

> (Co-)Applications from research institutes and education institutions: this type of institutional cooperation has to be practical and demand-driven, should arise from the needs of local organisations. 

Selection and Award Criteria

The projects must take place in Lebanon and be demand driven and tailored to the needs of the target group and reach as many young refugees from Syria and vulnerable Lebanese youth during their educational pathway as possible, be it face-to-face or through blended or online activities. Projects will be assessed based on the following general selection criteria:

> Reach/benefit as many people from the target group as possible

> Demonstrate a clear and local demand by referring to national development strategies, local initiatives and plans and taking the host community into account

> Demonstrate the link to needs following the current context in Lebanon: economic/financial, environmental, the COVID-19 pandemic and social crises

> Provide access to resources and effective solutions

> Respond to a high need for institutional capacity development

> Ensure synergies, complementarity and coordination between existing capacity building projects 

> Deliver tangible results

> Include relevant partners where possible

> Proposals should promote the achievement of gender equality and pay particular attention to the specific needs of youth with disabilities. Indicators should inform on the ratio of refugees from Syria/ vulnerable Lebanese

> Have an effect also after project completion (sustainability)

The proposals will be assessed on the following criteria leading to a maximum score of 100 (See Selection Score Sheet Application). 

THE PROCESS
Opening the Call

The first round of applying for the Call for Proposals will be from 20 October 2020 until 15 December 2020. (14:00 – Central European Time (CET)) 

Application

Institutions have to apply for the call by downloading the necessary application form and documents from the website (please see documents below) and submitting it online through the Delta system on the link below:

https://delta.nuffic.nl/Application/Apply/262. TO APPLY CLICK HERE 

Incomplete submissions or submissions received after the deadline will not be taken into consideration. 

Information Session

As part of the first round of the HOPES-LEB Call for Proposals to support short-term education training and capacity building projects implemented by local institutions registered in Lebanon, an information session was organised on the 10th of November 2020.

During this gathering, the HOPES-LEB team presented the Call for Proposals (what is the purpose of the Funding for Training and Capacity Building, what kind of projects are eligible, who can apply, reporting requirements, etc.) and answered the participants’ related questions  

To access the information session documents and recording, please click here.

Selection Process

Following the closing of the call, the HOPES-LEB team will screen the proposals to ensure the completeness of documents and will conduct an eligibility check based on the eligibility criteria. 

After the initial screening process, there will be a selection committee that will gather to assess the eligible proposals.

HOPES-LEB will invite representatives from the following institutions/with the following backgrounds to take part in the national selection committee that will make the final selection: representative from the Lebanese Ministry of Education and Higher Education (MEHE), representative from a higher education institution, higher education expert(s), livelihoods expert(s), HOPES-LEB representative(s), and HOPES-LEB graduate. The committee will base its decision on the criteria fixed in a specific score sheet which are based on the general criteria mentioned above.

Implementation

Awarded projects will be notified as soon as the selection committee has finished the assessment.

The selected organisations will start receiving funds upon delivery of all required documents and the signing of an agreement between the organisation and Nuffic (as the responsible partner for the Funding for Training and Capacity Building component within the HOPES-LEB consortium).

Assigned organisations are expected to start implementation as soon as funds are received.

Reporting Requirements

The maximum duration of a project will be 18 months. Partners of projects with a duration of more than six months are requested to submit quarterly reports. After a first payment at project start, second and third payments will be based on an interim and final report submitted before receiving these payments.

For projects of six months or less, an interim report is requested halfway through the projects and the final report should be submitted after the project has ended. The dates for the interim and final report will depend on the length of the project. 

The quarterly report can be replaced by the interim report depending on the length of the project and where applicable. To provide clarity on the project-specific reporting requirements (and corresponding deadlines), these details will be communicated to the project partners by the HOPES-LEB team.

Payment in Tranches

All proposals will receive 40% funding at the start of the project and 40% halfway (second payment amount will be set as the amount calculated on the basis 40% of the project budget amount less the unused balance of the 1st payment). The final payment will be 20% of the requested amount due after the submission of the final report.

If the budget is not 100% depleted at project end, the final payment will logically not amount to payment of 100% of the originally proposed budget.

Furthermore, payments will only cover eligible costs (please check Rules and Regulations for projects funded by HOPES-LEB). 

Monitoring Visits

Based on the interim reports, monitoring visits will be conducted by HOPES-LEB project team. During these visits, their progress will be assessed. 

Required Documents

All applicants must complete the Full Application Form and the Checklist for Organisational Capacity Assessment.

All documents should be uploaded as PDF to the Delta system as follows:

1. Full Application Form

Application form to be completed and submitted by the requesting organisation only

2. Application Form Annexes 1 and 2 (to be merged and uploaded as one document)
3. Application Form Annexes 3 and 4 (to be merged and uploaded as one document)
4. Checklist for Organisational Capacity Assessment COCA

Application form to be completed and submitted by the requesting organisation only

(including annexes 1 and 2) (to be merged and uploaded as one document)

5. Budget Template (excel form to be downloaded and completed)
Guidelines Documents

The Guidelines for this Call for Proposals and the applied procedures are explained in the following documents.

Please read all documents carefully before filling in the application form.

Rules and Regulations for projects funded by HOPES-LEB
Selection Score Sheet Application

as used by the selection committee in its assessment of proposals

Communication and Visibility

Please note that if selected, applicants are required to abide by specific communication and visibility guidelines developed for the implementing organisations and to provide a full communication and visibility plan.

For more information

For further inquiries about the HOPES-LEB Call for Proposals, please check the information provided on the project’s website or contact us by e-mail on cfp@hopes-madad.org

Learn more about the support of the EU Regional Trust Fund in response to the Syrian crisis, the EU Madad Fund:

The European Union strongly believes in investing in higher education, as an asset for the future of individuals and societies as a whole, especially in recovery and peacebuilding post-conflict processes. Young Lebanese and Syrians having sought refuge in Lebanon face a combination of hardships hindering their access to higher and further education. For this reason, the European Union has donated more than €70 million to provide young Syrians and disadvantaged youth from Iraq, Jordan, Lebanon, and Turkey with opportunities for higher and further education since 2015. More than 6000 youths, of whom 46% are women, benefit from this support, provided through the EU Regional Trust Fund in response to the Syrian crisis, the EU Madad Fund. More than 1500 Higher Education certificates have already been awarded to young graduates, with many more to come in the upcoming years. 

Thanks to European Union support, the HOPES-LEB project will contribute to increase the number of young people, both refugee youths and host communities in Lebanon, being able to get a higher education and to improving their employment prospects. This will offer them better prospects for their future no matter where they are. In the context of the particularly difficult economic situation and the challenges experienced by many higher education institutions, this programme will contribute to alleviate the negative impact on the sector.

Disclaimer

This website was created and maintained with the financial support of the European Union. Its contents are the sole responsibility of the HOPES-LEB implementing partners and do not necessarily reflect the views of the European Union.

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